Log your maintenance request
We're making it easier to log and track maintenance.
Please select the state where your rental property is located in order to lodge your maintenance request.
I’ve been approved for a property. What’s next?
Congratulations! The next step is to organise a time with your property manager to sign the lease. We will normally arrange a sign-up within 24 hours of your approval.
Can I look over the Tenancy Agreement before the sign-up?
We’ll send you the relevant legislation documents and a list of helpful tips with the confirmation of your sign-up appointment. Make sure you read them prior to the appointment so it runs as smoothly as possible.
When do I clarify any questions that I might have?
Ask any further questions at the sign-up appointment, whether they relate to the property, Tenancy Agreement documentation or terms of the lease. Try to come to the sign-up with your questions already prepared.
When do I need to connect my utilities?
Organise with your electricity/gas provider to have your services connected on the first day of the tenancy. Take advantage of any free services on offer by an agency to assist with your utility connection.
What are my upfront costs?
Ensure you bring the bond (4 weeks’ rent) plus the first 2 weeks’ rent with you in the form of a bank cheque or money order (made out to Independent Property Management) upon commencement. We can also accept EFTPOS but cannot use credit facilities.
How do I change my rent account details?
You can change your account details at any time through the Sorted app.
How can I get a copy of my rent receipts?
Rent receipts can be easily accessed through Sorted. Just log into your Sorted account and go to the ‘statement section’.
How can I find out my login details for Sorted?
Forgotten your Sorted user name or password? Just click the ‘forgotten password’ or the ‘forgot my login’ link on the Sorted app home page and follow the directions.
Reporting property maintenance
Do I have to be home during routine inspections?
No, you don’t need to be present during routine inspections. If this is the case, we will use our set of office keys to access the property.
If you would like to be present during your routine inspection, please let your property manager know so they can arrange a time that works for both of you.
How do I report an urgent maintenance issue if the office is closed?
In the case of urgent repairs outside of office hours, we have an after hours support phone line (02 6209 5060). When you call you need to provide us with the following information:
- Your full name (you must be on the lease to report urgent repairs)
- The property address
- Your best contact number
- Some details about the issue
Once you have reported the urgent repair, please email your Property Manager to inform them of the action you have taken.
What defines a maintenance issue?
A maintenance issue is when something is not working as it’s intended e.g. appliances, leaking taps, doors not latching, blocked drains, etc. There’s also general property upkeep such as failed hot water systems.
What am I responsible for?
You are responsible for replacing light bulbs and batteries where safe to do so, as well as maintain the garden, including mowing and weeding. All other maintenance and repair work is the responsibility of the owner.
How do I report maintenance?
All maintenance needs to be reported in writing (email is fine) to your Property Manager. The more info you can provide, the better, e.g. if it’s an appliance, include the make and model, and if you can include photos or videos of the problem, even better. This will help us diagnose the issue quicker and ensure we arrange the right tradesperson.
Do I need to report maintenance if it’s only a minor issue?
It is a term of your agreement to report all repairs and maintenance as early as possible. Even if the problem is only minor now, it could easily worsen and cause more damage in the long term, especially when it relates to electrical or plumbing work.
What constitutes an urgent repair?
Urgent Repairs as set out in the Residential Tenancies Act 1997
- A burst water system
- A blocked or broken lavatory system
- A serious roof leak
- A gas leak
- A dangerous electrical fault
- Flooding or serious flood damage
- Serious storm or fire damage
- A failure of gas, electricity or water supply to the premises
- The failure of a refrigerator supplied with the premises
- A failure or breakdown of any service on the premises
essential for hot water, cooking, heating or laundering
- A fault or damage that causes the residential premises to be
unsafe or insecure
- A fault or damage likely to cause injury to person or property
- A serious fault in any door, staircase, lift or other common
area which inhibits or unduly inconveniences the tenant in
gaining access to and use of the premises.
Anything outside of this is general maintenance and should
be reported to your Property Manager in writing the next
Once I’ve reported the issue, what happens next?
Once we receive your maintenance request, we seek the owner’s instructions and approval (and obtain quotes if need be). We’ll keep you informed during this process and provide updates as things progress.
How long does the owner have to attend to maintenance?
The owner has 4 weeks from the time of reporting to attend to a maintenance issue. In the case of urgent repairs, these must be attended to ASAP.
When will the tradesperson come to complete the work?
The tradesperson will be in touch with you to organise an appropriate time to complete the work. It’s essential that you don’t ignore calls from unrecognised numbers if you report maintenance, as it’s probably the tradesperson trying to organise a time with you. If you don’t hear anything within a couple of days, please let your Property Manager know. If you prefer, you can give us permission to hand out our office set of keys for the tradesperson to attend when you’re not home.
What happens if the tradesperson doesn’t fix the issue?
Please get in contact with us immediately and we’ll follow up with the tradesperson urgently to have any outstanding work completed.
Vacating your property
Do I need to be present at the final inspection?
We strongly recommend you, or a representative, attends the final inspection.
How much notice do I have to provide to vacate?
Whether you’re in a fixed term or periodic tenancy, you need to provide a minimum of 21 days’ notice in writing to your Property Manager (email is fine).
What happens if I have to break the lease and move early?
The owner must make reasonable efforts to find a new tenant, but you’re required to compensate the owner for the breach by either:
- Continue paying rent until either a new tenant is found or your fixed term period ends (whichever comes first) and pay an additional week of rent as compensation to the owner to cover their advertising and re-letting fees; or
- If there is a specific clause in your Tenancy Agreement, you will be required to pay a breach cost of 6 weeks’ rent when the breach occurs within the first half of the fixed term, or 4 weeks’ rent when the breach occurs within the second half of the fixed term.
How thoroughly do I have to clean the property?
The property must be returned in a clean condition, as per the inventory and condition report (fair wear and tear considered); please refer to our detailed vacating guide for more information. The carpets must also be professionally steam-cleaned and you’ll need to provide the receipt to your Property Manager. We also have a list of cleaners who do an excellent job.
What is fair wear and tear?
Fair wear and tear is the expected deterioration of the property from both natural forces (wind, rain, sun etc.) and normal, day-to-day use.
I had a pet in the property...is there anything else I need to do?
We ask that you have the property professionally fumigated and provide a receipt for this, as well as attend to any other items specified in your Tenancy Agreement.
Under what circumstances will my full bond not be refunded?
If the property is damaged or unclean, or if there are unpaid invoices or rent, the cost to cover damages or unpaid amounts will be claimed from the bond.
When is the final inspection and do I need to have moved out already?
The final inspection is usually conducted on the final day you pay rent or as soon as possible after, to be arranged at a suitable time with your Property Manager. All your personal belongings must be removed and the property thoroughly cleaned as outlined earlier.
What if the property doesn’t pass the final inspection?
You’ll be given the chance to rectify any issues within 24 hours or we can organise for the work to be done on your behalf. A reinspection will occur once this is completed.
What are the most important things I need to arrange before I vacate?
- Organise a cleaner and removalist or allow plenty of time if you’re doing it yourself
- Organise professional carpet cleaning allowing enough time for them to dry for the final inspection
- Close or transfer your utility accounts
- Redirect your mail
When will my bond be refunded and how long will it take?
Your bond will be refunded once:
- the final inspection has been passed in line with the inventory and condition report;
- all keys have been returned to your Property Manager; and
- all outstanding rent and invoices have been paid.
The bonds office can take 4-8 weeks to process the refund,
however if you sign the bond refund form, the process is
We want renting to be simple
That's why we use Sorted
Log into the ‘Sorted Services’ app on your tablet or smart phone to pay utilities, change bank account or rent details, or obtain a copy of your rent payment history. Your login details were supplied when you signed up, or you would have received them in an email.